Terms of Service

Welcome to CampityCamp’s Terms of Service! Thank you for taking time to read this.

Last updated: August 6, 2026

1. Acceptance of Terms

By accessing and using CampityCamp's services ("Service"), including our website, camp discovery tools, booking assistance, and CampMatch, you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these terms, you may not access the Service.

2. Description of Service

CampityCamp helps families discover camps and schools-out care, and may help with planning and registration support. CampMatch is CampityCamp’s matching and planning product: parents share family details, child preferences, location, and school calendar information so we can surface camp and schools-out options that may fit. Recommendations are informational and do not guarantee availability, admission, waitlist placement, pricing, or that a camp will accept a registration.

The Service is provided "as is" and "as available" without any warranties, either express or implied. We reserve the right to modify, suspend, or discontinue the Service (including CampMatch) at any time without notice.

2A. CampMatch accounts

2A.1. To use CampMatch you may create a parent account (for example with an email address and passwordless sign-in). You must provide accurate information and keep your contact details current.

2A.2. You represent that you are a parent or legal guardian (or are authorized by one) when you submit information about a child.

2A.3. CampMatch may use school calendar links or calendar files you provide to identify schools-out periods. Extraction can be incomplete or incorrect; you are responsible for confirming dates before booking.

2A.4. Paid CampMatch plans (if offered) are subject to the pricing and billing terms shown at checkout. Unless stated otherwise, CampMatch fees are separate from any camp tuition or fees charged by a camp provider.

2A.5. CampMatch does not operate camps and is not a party to agreements between you and a camp. Camp rules, waivers, safety, programming, and cancellations are the camp’s responsibility.

3. User Registration and Account Security

3.1. You may be required to create an account to access certain features of the Service, including CampMatch.

3.2. You are responsible for maintaining the confidentiality of your account information and any login links or credentials.

3.3. You agree to notify us immediately of any unauthorized use of your account.

4. User Obligations

4.1. You agree to use the Service only for lawful purposes and in accordance with these Terms.

4.2. You agree not to:

• Use the Service in any way that violates applicable laws or regulations
• Attempt to gain unauthorized access to any portion of the Service
• Interfere with or disrupt the Service or servers
• Upload or transmit malicious code or viruses
• Collect or harvest user data without consent

5. Intellectual Property Rights

5.1. All content, features, and functionality of the Service are owned by us and are protected by international copyright, trademark, and other intellectual property laws.

5.2. You may not reproduce, distribute, modify, create derivative works of, publicly display, publicly perform, republish, download, store, or transmit any content from the Service without prior written consent.

6. User Content

6.1. By posting content to the Service, you grant us a worldwide, non-exclusive, royalty-free license to use, reproduce, modify, adapt, publish, translate, and distribute your content.

6.2. You represent and warrant that you own or control all rights to the content you post.

7. Booking and Cancellation

7.1. Booking Timeline

• CampityCamp will process your booking within 48 hours of your order submission
• You may cancel your order within 24 hours of booking for a full refund

7.2. Waitlists and Lotteries

• CampityCamp will submit your registration for waitlists and lotteries as requested
• We cannot guarantee placement in camps with waitlists or lotteries
• If a camp cannot accommodate your registration, CampityCamp will:
  • Refund any refundable deposits
  • Provide alternative camp options with available space

7.3. Post-Booking Communication

• After booking is confirmed, you agree to address all further communication and changes directly with the Camp
• CampityCamp's primary role concludes once the booking is confirmed

8. Waivers and Authorization

8.1. By submitting your booking, you explicitly authorize CampityCamp to:

• Sign all waivers required by the camp for participation
• Complete necessary registration forms on your behalf
• Submit required documentation to secure your registration

8.2. You acknowledge that such authorization is binding and carries the same legal weight as if you had signed the documents directly.

9. User Obligations

9.1. You agree to:

• Provide accurate and complete information for registration
• Comply with all camp-specific rules and requirements
• Meet all payment obligations and deadlines
• Respond to any camp-specific requests or requirements in a timely manner

9.2. You agree not to:

• Submit false or fraudulent registration information
• Attempt to circumvent camp waitlist or lottery systems
• Use the Service for any unlawful purpose

10. Privacy and Data Protection

10.1. Our collection and use of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference. That policy covers CampityCamp and CampMatch.

10.2. You authorize CampityCamp to share necessary personal information with camps for registration purposes when you ask us to help with booking or registration.

10.3. For CampMatch, you authorize us to use family, child, location, preference, and school-calendar information you provide to generate matching and planning recommendations and related product communications.

11. Limitation of Liability

11.1. CampityCamp's liability is limited to:

• Processing your registration accurately and timely (when you use our booking assistance)
• Handling refunds for cancelled bookings within the specified timeframe (when applicable)
• Maintaining the confidentiality of your personal information as described in our Privacy Policy
• Providing CampMatch matching and planning tools on an as-available basis

11.2. CampityCamp is not liable for:

• Camp programming or activities
• Changes in camp schedules or availability
• Accidents or incidents that occur during camp
• Cancellations or changes made by the camp
• Incomplete, inaccurate, or outdated camp listings or CampMatch recommendations
• Missed registration windows, waitlists, lotteries, or full camps
• Errors in school-calendar extraction or schools-out date suggestions

12. Refunds and Payments

12.1. Refund eligibility:

• Cancellations within 24 hours of booking qualify for full refund
• Waitlist/lottery refunds are processed if placement is unsuccessful
• All other refunds are subject to individual camp policies

12.2. Payment processing:

• All payments are processed securely
• Camp registration fees are determined by the Camp and can change from the time of booking through CampityCamp and registration on Camp site. If this occurs in the 24 hour period of booking through CampityCamp and registration on the Camp site, CampityCamp will book if the registration cost has decreased; or if the registration cost has increased CampityCamp will refund your booking.

13. Changes to Terms

13.1. We reserve the right to modify these Terms at any time.

13.2. We will notify users of any material changes to these Terms.

13.3. Continued use of the Service after changes constitutes acceptance of the modified Terms.

14. Contact Information

For questions about these Terms or to submit a cancellation request, please contact CampityCamp at [email protected].

15. Privacy Policy

15.1 Information We Collect

15.1.1 Information You Provide

When using CampityCamp's services (including CampMatch), we collect:

• Contact information (name, email, phone number, address)
• Child participant information (name, age or date of birth, characteristics, interests, medical information when provided for registration, emergency contacts)
• School and calendar information (school name, calendar links or files, schools-out dates)
• CampMatch preferences and planning details used to match camps and schools-out care
• Payment information (credit card details, billing address) when you purchase or we process a payment
• Account credentials or passwordless login tokens
• Communication preferences
• Any additional information you provide for camp registration or matching

15.1.2 Automatically Collected Information

We automatically collect:

• Device information (IP address, browser type, operating system)
• Usage data (pages visited, time spent, interactions)
• Location information
• Cookies and similar tracking technologies

15.2 How We Use Your Information

We use collected information to:

• Operate CampMatch and surface camp / schools-out options that may fit your family
• Process camp registrations and payments (when you use booking assistance)
• Communicate about bookings, waitlist status, schools-out timing, and product updates
• Complete required camp documentation and waivers (when authorized)
• Provide customer support
• Improve our services
• Send relevant updates about camp opportunities
• Comply with legal obligations
• Prevent fraudulent activities

15.3 Information Sharing

15.3.1 With Camps

We share necessary information with camps to complete registrations, including:

• Participant information
• Emergency contacts
• Medical information
• Signed waivers and consent forms

15.3.2 With Service Providers

We may share information with trusted service providers for:

• Payment processing
• Customer support
• Email communications
• Data analytics
• Fraud prevention

15.3.3 Legal Requirements

We may disclose information:

• To comply with legal obligations
• To protect our rights and property
• To prevent or investigate possible wrongdoing
• In response to valid legal requests

15.4 Data Security

We implement appropriate security measures to protect your information:

• Encryption of sensitive data
• Secure data storage
• Regular security assessments
• Limited employee access
• Secure payment processing

15.5 Your Rights and Choices

You have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your information
• Opt-out of marketing communications
• Update your preferences
• Request data portability

15.6 Children's Privacy

We collect information about children only with parent/guardian consent and only as necessary for camp registration, CampMatch matching, and related CampityCamp services. This information is:

• Used for camp registration and/or CampMatch planning and recommendations
• Shared with a camp when needed for registration you authorize
• Protected with enhanced security measures
• Deleted when no longer needed, subject to legal and legitimate business retention needs

15.7 Cookie Policy

We use cookies to:

• Maintain your session
• Remember your preferences
• Analyze site usage
• Improve user experience

You can control cookie settings through your browser preferences.

15.8 Data Retention

We retain your information:

• As long as necessary to provide services
• As required by law
• Until you request deletion
• For legitimate business purposes

15.9 International Data Transfers

If we transfer your data internationally, we ensure appropriate safeguards are in place.

15.10 Updates to Privacy Policy

We may update this privacy policy periodically. We will notify you of significant changes via email or website notice.

15.11 Contact Us

For privacy-related questions or concerns, contact us at [email protected].

16. Changes to Terms

16.1. We reserve the right to modify these Terms at any time.

16.2. We will notify users of any material changes to these Terms.

16.3. Continued use of the Service after changes constitutes acceptance of the modified Terms.

17. Governing Law

17.1. These Terms shall be governed by and construed in accordance with the laws of Travis County, Texas, without regard to its conflict of law provisions.